Imaging & indexing · County and municipal records
Your records backlog, digitized and indexed — accurately, and on your timeline.
Land Data scans and indexes undigitized county and municipal records, so your staff and the public can find what they need in seconds instead of a trip to the file room.
Tell us your record types and volume — we'll tell you what it takes to get current.
Are you a title company? See our title plant services
- Bound volumesDeed and mortgage books
- Loose paper filesRecorded instruments, permits
- 16mm & 35mm microfilmRoll film, backfile
- MicroficheJackets and sheets
- Aperture cardsPlats and drawings
Formats we capture. Condition and volume are assessed before scoping.
Paper doesn't scale. Backlogs don't fix themselves.
Deeds, liens, plats, court filings, permits — every year of undigitized records is another year of staff time spent pulling files, another public records request that takes days instead of minutes, and another point of failure if something happens to the paper itself.
Most agencies know this. Few have the internal capacity to fix it without pulling staff off their day-to-day work for months.
Imaging and indexing, done right the first time.
Land Data scans your backlog of undigitized records and indexes them so they're accurate, organized, and searchable — not just a folder of PDFs. We handle the full scope of the project so your team doesn't have to.
Document scanning
High-volume, high-fidelity imaging of paper, microfilm, and bound volumes.
Indexing
Records organized and tagged by the fields your staff and the public actually search by.
- Names
- Parcel numbers
- Dates
- Instrument type
Quality control
Every batch checked for accuracy before it's considered complete.
Chain-of-custody handling
Your original records never leave your control without a documented process.
Decades of title plant experience, now working for local government.
Land Data has spent years building and maintaining title plant data for the private sector — the same kind of chain-of-title accuracy that title companies rely on to close transactions. We're bringing that same standard of precision to local government records, so the work we do for your agency holds up the same way.
We're not a generalist scanning vendor learning county records for the first time. We understand what “correct” looks like in a chain of title, a legal description, or a recorded instrument — because it's what we've done for years.
A clear process, start to finish.
Four steps from the first assessment of your backlog to a digital record set your staff and the public can search.
- 1
Assessment
We review your record types, current condition, and volume to scope the project accurately.
- 2
Digitization
Your backlog is scanned using processes built for accuracy at volume, not just speed.
- 3
Indexing & QC
Every record is indexed and verified before it's delivered.
- 4
Handoff
Your agency receives a complete, organized, searchable digital record set — ready for staff and public use.
Built for the agencies that keep the public record.
County Recorders, Auditors, Clerks, and any local government office responsible for maintaining and providing access to public records. If your agency has a backlog of undigitized paper, microfilm, or bound volumes, Land Data can help you get current.
- County Recorders
- County Auditors
- County Clerks
- Municipal record offices
Let's talk about your backlog.
Every agency's records situation is different — different volumes, different record types, different levels of urgency. Tell us what you're working with, and we'll put together a scope and timeline specific to your agency.
Request a ConsultationNo obligation. We'll tell you honestly what it will take.
Tell us what you're working with
Your record types, roughly how much of it, and what shape it's in — paper, microfilm, bound volumes. We'll come back with a scope and timeline specific to your agency. No obligation.